STAGE 4 – TENDER DOCUMENTATION AND PROCUREMENT

 

Definition  

The process of establishing and implementing procurement strategies and procedures, including the preparation of necessary documentation, for effective and timeous execution of the project.  

 

Standard Services  

• Select, recommend and agree the Procurement Strategy for contractors, subcontractors and suppliers with the client and consultants.

• Prepare and agree the Project Procurement Programme.

• Co-ordinate and monitor the preparation of the tender documentation by the consultants in accordance with the Project Procurement Programme.

• Facilitate and monitor the preparation by the Health and Safety Consultant of the Health and Safety Specification for the project.

• Manage the tender process in accordance with agreed procedures, including calling for tenders, adjudication of tenders, and recommendation of appropriate contractors for approval by the client.

• Advise the client, in conjunction with other consultants on the appropriate insurances required for the implementation of the project.

• Monitor the reconciliation by the cost consultants of the tender prices with the project budget.

• Agree the format and procedures for monitoring and control by the cost consultants of the cost of the works.

• Facilitate client approval of the tender recommendation(s).

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Deliverables

• Contractors, subcontractors, and suppliers  procurement strategy.

• Project procurement program.

• Project tender/contract conditions.

• Record of all meetings.

• Approval by client of tender  recommendation(s).